Dojo management
Who has trained here, what they were graded on, the night each belt went on — in most dojos all of it lives in one person’s head. SmartDojo is where it gets written down: your members and their ranks, the timetable, the register, the dues and the books, in one place instead of five. It arrives with the belt syllabus already in it.
No invitation code, no card, no sales call. Cancel any time.
The console
Not a generic CRM with belts painted on it. Every screen was built around something that happens in a dojo — the roll call, the grading in the middle of a class, the month the dues are due — and each of them keeps the date it happened on, because that is the part somebody asks you about years later.
Everyone who trains with you, the grade they hold, and how long it has been since their last class — so you notice who has stopped coming while there is still something to be done about it. Owner, shihan, sensei, sempai, student: the role decides what they see, not a checkbox you have to remember.
Set the class that runs every Tuesday, and every Tuesday gets a page of its own — who took it, who was on the mat, what was covered. The timetable made it last week, before anybody thought about it, and last winter’s evenings are still there to open.
One tap per student on a phone at the edge of the tatami. No forms, no laptop, and no notebook to type up later — the roll for the night is done before anyone has taken their belt off. It is also what the next grading is argued from: classes attended and months in rank are counted from it.
Run the test inside the class it happened in: who tested, for which rank, passed or failed. A pass moves the student up your grading ladder there and then, and their rank history keeps the date it changed on. The paper keeps the wording it was marked with, so a grading held last March does not change because a technique was renamed this month.
Your price list, who is on which plan, and what is owed this month at a glance — so the conversation at the door is short, and nobody is asked for money they have already handed over. Record a payment and the bookkeeping entry behind it is drafted for you, so the money only gets typed in once.
A cash book simple enough for a volunteer treasurer, with a real double-entry ledger underneath it. P&L, cash position, balance sheet and the VAT return, computed from posted entries rather than from a spreadsheet nobody trusts — so the year is already up to date instead of waiting for one long evening you keep moving.
Listed here rather than in the grid above, because it is not there yet.
The class
A class, drawn again on every visit: every age, every grade, every height and every tone the product draws — and the belts they wear come out of the syllabus that ships with it rather than invented for the picture.
The syllabus · 型と技
Most dojo software hands you an empty database and wishes you luck. SmartDojo ships the whole Kyokushin Karate syllabus — 13 grades, 129 techniques with their Japanese names, diagrams and written notes, 24 katas with video, and 106 terms of vocabulary.
Import it as your dojo’s grading ladder in one click, then change every line of it until it matches how you actually grade. From that evening on it is yours, and what you were taught is no longer only in your head — renaming ours never touches yours.
Inside one grade
Techniques
Kata
Free to read, no account needed — the whole syllabus is public. Jujutsu, Taekwondo, Aikido are next.
The syllabus goes in as your grading ladder in one click, and every line of it is yours to change from that moment. From then on it is your dojo’s ladder rather than ours, and nothing else in the console is waiting on it.
Permissions
A dojo is not one person’s spreadsheet passed around. Whoever is on the mat on Tuesday can take the roll and mark a grading without ever seeing the bank balance, and a student sees their own schedule, their own attendance and their own membership — and nothing else. Every one of those doors is enforced on the server, so a URL typed by hand does not get further than a hidden link would.
Runs the dojo. The only one who opens the books — the check is enforced on the server, not by hiding a link.
Sees
Shihan, sensei and sempai share one view. They get the mat and everything on it, and nothing about the money.
Sees
Their own schedule, their own attendance, their own membership. A student who types the finance URL is sent home.
Sees
The books
Enter money in and money out like a cash book. Underneath, every one of those lines is a balanced double-entry journal entry against your own chart of accounts, posted with the next number in a gapless sequence and frozen where it stands — so the year your accountant, your federation or your tax office asks about is a year nobody has to reconstruct from memory.
Set up for your country, not translated into it
Each one brings its own chart of accounts, its consumption tax and rates, its fiscal year and — where it matters — the legal forms a club runs under and the bookkeeping each of those owes. Anywhere else starts from a country-neutral plan.
2026-00042
3 March 2026 · Membership dues — March
| Account | Debit | Credit |
|---|---|---|
| 512Banque | 480.00 | — |
| 706Prestations de services — cours | — | 400.00 |
| 44571TVA collectée | — | 80.00 |
| Balanced | 480.00 | 480.00 |
What the owner typed was: 480 € received, membership dues, into the bank. The three lines, the tax carved back out of the amount and the number on the entry are what SmartDojo did with it.
Price
Per dojo, not per student — a club that grows should not be punished for it.
One dojo, a small roster, and the whole console — enough to run a club that meets twice a week.
For the dojo that has stopped being a side project: the roster it actually has, and a record of it you could hand over.
No card needed. Cancel any time.
Several dojos under one organisation — a student who trains at two of them is still one person.
Questions
Straight answers, including the ones where the answer is “not yet”.
Set your dojo up in an evening: import the syllabus, put the timetable in, and take Tuesday’s register from the edge of the mat. From Wednesday the dates are on file instead of in your head.
No invitation code, no card, no sales call. Cancel any time.
Cookies
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