Dojo managementSmartDojo is the console for running a martial arts school — your members and their ranks, the timetable, the register, the dues and the books, in one place instead of five. It arrives with the belt syllabus already in it.
Tuesday 3 March
The console
Not a generic CRM with belts painted on it. Every screen was built around something that happens in a dojo — the roll call, the grading, the month the dues are due.
Everyone who trains with you, the grade they hold, the classes they have been to and how long it has been since the last one. Owner, shihan, sensei, sempai, student — the role decides what they see, not a checkbox you have to remember.
Set the class that runs every Tuesday, and every Tuesday gets a page of its own — who took it, who was on the mat, what was covered. The evening nobody has written anything about still opens, because the timetable already promised it would run.
One tap per student on a phone at the edge of the tatami. No forms, no laptop, and no notebook to type up later — the roll for the night is done before anyone has taken their belt off.
Run a test inside the class it happened in: who tested, for which rank, passed or failed. A pass moves the student up your grading ladder there and then, and their rank history keeps the date it changed on.
Your price list, who is on which plan, and what is owed this month at a glance. Record a payment and the bookkeeping entry behind it is drafted for you, so the money only gets typed in once.
A cash book simple enough for a volunteer treasurer, with a real double-entry ledger underneath it. P&L, cash position, balance sheet and the VAT return, computed from posted entries rather than from a spreadsheet nobody trusts.
Listed here rather than in the grid above, because it is not there yet.
The syllabus · 型と技
Most dojo software hands you an empty database and wishes you luck. SmartDojo ships the full Kyokushin Karate syllabus — 13 grades, 126 techniques with their Japanese names, diagrams and written notes, 24 katas with video, and 102 terms of vocabulary.
Import it into your dojo as your grading ladder in one click, then change every line of it until it matches how you actually grade. From that moment it is yours — renaming ours never touches yours.
Inside one grade
Techniques
Kata
Free to read, no account needed — the whole syllabus is public. Jujutsu, Taekwondo, Aikido are next.
Permissions
A dojo is not one person's spreadsheet shared around. Everyone who trains or teaches with you gets their own way in, and sees the part that is theirs — enforced on the server, so a URL typed by hand does not get further than a hidden link would.
Runs the dojo. The only one who opens the books — the check is enforced on the server, not by hiding a link.
Sees
Shihan, sensei and sempai share one view. They get the mat and everything on it, and nothing about the money.
Sees
Their own schedule, their own attendance, their own membership. A student who types the finance URL is sent home.
Sees
The books
Enter money in and money out like a cash book. Underneath, every one of those lines is a balanced double-entry journal entry against your own chart of accounts — so the day your accountant, your federation or your tax office asks for the journal, it exists, it balances, and it is numbered the way the law where you are wants it numbered.
Set up for your country, not translated into it
Each one brings its own chart of accounts, its consumption tax and rates, its fiscal year and — where it matters — the legal forms a club runs under and the bookkeeping each of those owes. Anywhere else starts from a country-neutral plan.
2026-00042
3 March 2026 · Membership dues — March
| Account | Debit | Credit |
|---|---|---|
| 512Banque | 480.00 | — |
| 706Prestations de services — cours | — | 400.00 |
| 44571TVA collectée | — | 80.00 |
| Balanced | 480.00 | 480.00 |
What the owner typed was: 480 € received, membership dues, into the bank. The three lines, the tax carved back out of the amount and the number on the entry are what SmartDojo did with it.
Price
Per dojo, not per student — a club that grows should not be punished for it.
One dojo, a small roster, and the whole console — enough to run a club that meets twice a week.
The roster a full-time dojo actually has, and the books to go with it.
No card needed. Cancel any time.
Several dojos under one organisation.
Questions
Including the ones where the answer is “not yet”.
Set your dojo up in an evening: import the syllabus, put the timetable in, and take Tuesday's register from the edge of the mat.
No invitation code needed — sign up and your dojo is open.